Dental Practice Revenue Calculator

Production is the value of the dentistry performed, usually at the practice's full fee schedule. Collections are the payments actually received from insurers and patients. The gap between them comes from PPO write-offs, other adjustments and balances that are never paid. Collections are what pay the bills, so revenue planning should start from expected collections, not production.

Doctor and hygiene production are driven by different schedules and staffing, so tracking them separately makes the estimate easier to adjust. Hygiene also feeds the doctor schedule, because periodic exams often lead to restorative treatment. Seeing the hygiene share of production helps practices judge whether the hygiene schedule is full and whether it supports doctor production.

Enter your own write-off percentage from your practice management reports, calculated as PPO and other contractual adjustments divided by gross production for a recent period. It depends heavily on how many PPO plans you participate in and how far their fee schedules are below your full fees. Fee-for-service practices may have very low write-offs.

It is a planning estimate, not a forecast. It assumes production per day, clinical days, write-offs and collection rates stay steady. Real collections vary with schedule changes, case acceptance, payer mix and insurance payment timing. Using your actual averages from the last six to twelve months generally gives a more realistic result than using target numbers.